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Travel Registration

Travel registration is a simple process required for students going abroad for reasons other than credit-bearing study abroad.  All students traveling internationally individually (e.g. on a travel grant) or as a group for Davidson College-related purposes must register their travel dates and sign a travel waiver. 

On this page, you can start the travel registration process, learn about your international insurance and other travel resources, and review frequently asked questions about travel registration.

Travel Registration

The travel registration process only takes a few minutes.  You will be asked to input your travel information, emergency contacts, and sign the College's travel waiver.  Click the button to get started!

This registration is for students going abroad individually; if you are going abroad as part of a group, e.g. with an athletic team, we will notify you about completing your registration via email.  Please contact us at edabroad@davidson.edu with any questions.

Start Your Registration

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Who Must Complete Registration

You must complete a travel registration if:

  • You are taking part in an internship, research, service learning, volunteer work, or any other non-credit-bearing activities abroad.

  • You have received a grant for non-credit-bearing international travel and activities from an external source or another Davidson office, including but not limited to:

    • Dean Rusk (except for students on study programs)

    • International Student Programs

    • Center for Career Development

    • Chaplain's Office

    • Center for Civic Engagement

    • An academic department

  • You are taking part in a credit-bearing education abroad program, but are planning additional international travel before or after your official program dates.

  • You are accompanying a Davidson faculty or staff member abroad to attend a conference, conduct research, conduct fieldwork, do volunteer work, etc.

Who Should Not Complete Registration

You do NOT need to complete a travel registration if:

  • You are taking part in a credit-bearing education abroad program only - you should complete a study abroad application instead.

  • You have received a Dean Rusk or Abernethy grant for a credit-bearing study abroad program, either Davidson programs or partner programs.

  • You are an international student traveling back to your home country.

 

International Emergency Insurance

Davidson provides complimentary international emergency health insurance through EIIA to students, faculty, staff, and family members traveling for College-related purposes. 

  • You do not need to register or sign up for this insurance; you are covered automatically.

  • EIIA does not provide coverage for routine/ongoing care or preexisting conditions.

  • The policy generally requires payment out of pocket for treatment; you must then file a claim for reimbursement.

Please visit the EIIA website (scroll down to the Important Documents Section) to download your ID card, review coverage, the claims process, important documents, and other available resources.  EIIA covers travel delays and interruptions in addition to medical treatment.

Travel Assistance Service

As part of our coverage, EIIA also provides a travel assistance service called Healix.  We encourage all students to download the Healix app (instructions are on the EIIA ID card), which provides travel alerts based on your itinerary, country information, and a 24/7 assistance hotline.

By calling the hotline, Healix can assist you with locating medical facilities, providing travel support, and more while you are abroad.  Please note this is not an emergency hotline; if you are need of emergency assistance, you must call the local emergency number for your location.

Additional Resources

If you are a U.S. citizen, please enroll in the U.S. Department of State's Smart Traveler Enrollment Program (STEP) to receive important information from the U.S. Embassy about safety conditions in your destination country. This program will help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.

If you are not a U.S. citizen, please check to see if there is a similar service offered through the foreign ministry of your country of citizenship. You should also check the embassy website for your destination to confirm if you require a visa to enter. It may take up to 90 days to receive a visa and have your passport returned to you, so early preparation is strongly recommended.

Students will find information on health, safety, and smart travel on the U.S. Department of State's Students Abroad webpage. For additional information on health and travel, please visit the Center for Disease Control's Traveler's Health webpage.

Frequently Asked Questions

Review these common questions and responses about the travel registration process.  Contact us at edabroad@davidson.edu with any questions.
 

 

Follow these instructions to input your itinerary:

  1. Click the Start Registration button to open a new travel registration

  2. In the itinerary box, select the dates and location for the first part of your itinerary

  3. Click the Add to Itinerary button

  4. Repeat steps 2-3 with the additional dates and locations for your journey until everything is added

  5. Move on to the next section

Please check to make sure that information is accurate before submitting. If your planned destination does not appear in the location list, please email edabroad@davidson.edu for assistance.

 

 

Please send an email to edabroad@davidson.edu explaining the issue. OEAA staff will help you make the needed changes.

 

 

Please send an email to edabroad@davidson.edu and let us know. OEAA staff will withdraw your travel registration

 

 

If you are taking part in multiple, separate international excursions or activities (e.g. for different purposes or funded by different offices), you should complete a separate travel registration for each.  If you are traveling to multiple locations, but they are all part of a single purpose or funded by a single grant, you should just complete one registration, following the instructions in the first FAQ to input each part of your itinerary.

 

 

If you are going abroad as part of a group but not receiving academic credit (for example, research initiative groups, athletic teams, etc.), in most cases the OEAA will work with your group leader to set up a specific group registration in our system. This means you do NOT have to complete the normal individual travel registration on this page. OEAA will email you with instructions about completing the group registration. If you are not sure about whether or not you need to complete a registration, please email us at edabroad@davidson.edu.